Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Fiscal Grants Coordinator 5948
Salary Range: $52,000.00 - $81,604.02
Closing Date: 12/09/2025

Job Description:
SUMMARY

This is professional work analyzing and evaluating financial and program activities.

Positions are allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment, working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the Department.

ESSENTIAL JOB FUNCTIONS
Depending on area of assignment:

• Prepares and coordinates the collection, interpretation, recording and distribution of financial records and reports.
• Examine financial documents for completeness, accuracy, and compliance.
• Seek out grant opportunities based on Department needs. Develops, finalizes, and submits grant applications for formulas, competitive and non- competitive funding. Secures necessary documentation to support applications.
• Implements, coordinates data input, and maintains financial tracking software and systems.
• Monitors grants portfolios for upcoming expirations, renewals, and funding levels. Coordinates activities with City’s Budget & Finance Department on matters related to grant budget reports, expenditures, drawings, internal and external audits.
• Monitors and analyzes financial activities and ensures compliance with applicable Federal, State, and local requirements.
• Reviews grant activities through conference and review of expenditures to ensure compliance with federal and state requirements. Notes and takes corrective action or works closely with management to ensure corrective action is taken.
• Develops and facilitates teams charged with development and implementation of various financial projects and programs. Develops and implements grant-related policies and procedures for the department.
• Develops internal practices and procedures for grant administration to ensure programmatic consistency.
• Acts as a liaison with outside financial groups including granting agencies.
• Reviews present accounting policies and procedures and recommend changes and modifications designed to increase efficiency and effectiveness.
• Prepares documents for release of funds.
• Reconciles financial activity.
• Develops and maintains required accounting and record keeping systems and procedures.
• Coordinates audits with external auditors; implements changes recommended by auditors.
• Prepares budget analysis and reports and monitors budget expenditure; assists in annual budget process. Attends work on continuous and regular basis.

EDUCATION AND EXPERIENCE
Bachelor’s degree in public administration, accounting or finance, or related field; and four (4) years of professional experience in financial management or grant accounting, or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

CERTIFICATIONS OR LICENSES
None