Job Details

Description

Who we are

If you are driving on a highway in North America, there is a good chance that Infotech software was used to build it. In the U.S., 88% of state transportation agencies use Infotech-developed software to manage their road construction projects. We support all aspects of road construction from managing bids, to secure document signing, to cost estimation and inspection. Infotech employees play a direct role in building and improving the construction and safety of road and highway infrastructure.  

With a diverse workforce and collaborative, relaxed environment, Infotech is a Gainesville-born pioneer of innovation, committed to its family of employees, customers, and community. We are known for our people-first culture, outstanding employee retention rates, and work-life flexibility.

Infotech is proud to be Certified™ by Great Place to Work®, recognizing our commitment to creating an outstanding employee experience!  

What you’ll do

As an Executive Administrator, you will serve as the primary administrative resource for designated business partners including Governance and ITI Products divisions, and supporting the Administrative & Events team. You are a master at juggling many activities simultaneously and responsible for a wide array of duties, including managing calendars of multiple employees, meeting planning (set-up, prep, and follow-up), coordinating special projects and other day-to-day administrative activities. You are crucial to effective and efficient day-to-day operations. 

In this role, you will: 

• Coordinate set-up and logistics for recurring and ad hoc meetings; schedule meeting details, reserves meeting rooms, arrange catering, prepare materials, assist with break-down, etc.
• Ensure productive and efficient presentations/meetings by preparing meeting agendas, taking detailed meeting minutes, summarizing and sending meeting recaps and action items for executives and other teams.
• Oversee administrative services for company leaders and serves as support for designated business partners while executing critical, confidential and sensitive administrative tasks.
• Assist with internal and external events (scheduling, planning, day-of event support, etc.).
• Act as a point of contact for the executive team and/or designated business partners, handling any administrative tasks for special projects or events.

QUALIFICATIONS 

You must have

4 years of relevant experience; an Associate degree plus 2 years of relevant experience; or a Bachelor’s degree in a related field

We’d like you to have

• Experience providing administrative support both internally and externally.
• Previous experience with meeting management and taking meeting minutes. 
• Previous experience working with executives.
• Experience reviewing legal documents; paralegal or related experience.
• Associates degree in relevant field, paralegal certification, or a willingness to learn paralegal work. 

Technical skills we’d like you to have

• Computer skills including but not limited to word processing, spreadsheets, presentation applications, web-based calendaring applications.Microsoft Office: Excel, PowerPoint, Word.
• Google Suite tools: Sheets, Slides, Docs, Calendar.
• Collaboration tools: Confluence, Slack.

Where you’ll work

Infotech’s people-first culture allows us to support remote, hybrid, or on-site work arrangement preferences aligned with the needs of the role or team. Construct your future with us while working in this hybrid role, which involves a combination of working remotely and commuting to our Gainesville headquarters on an as needed basis. This is a great option for someone living in the greater Gainesville area who enjoys a balance between an office setting and remote work. You can let us know your preferred work arrangement on your application.

Our commitment to you as an Infotecher

• We’ll prioritize your physical and mental well-being, with inclusive health, dental, and vision benefits, flexible work arrangements to fit your lifestyle, and plenty of vacation time and PTO so you can rest when you need to. 
• We’ll invest in you as a human being and your career as a professional, through our continuing education support, professional development resources, leadership training, and opportunities to connect with mentors. 

Read more about our people-first initiatives on our website. 

Additional Information

This is a provisional or temporary position for 3 months with the intention of extension or transition to a Regular position based on performance and business needs. This is a non-sponsorship eligible position. 

This position will remain posted until July 26th at 5pm ET. Resume required. Cover letters are highly recommended.

In compliance with pay and benefits transparency requirements, please visit the Total Rewards page on our website. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)